If your weekly status report suddenly communicate an enormous variance to the plan, users often have the option of creating a report from the dashboard by exporting it or sharing it with other users. For everything to be shown up as practical and working, it is very difficult to visualize who goes to which meeting and when. I use the Project Calendar as a way of visually representing that information. The trick is to immediately record the items as and when they come up. If you delay a few days before recording them, don’t be shocked if they interrupt you after the fifth slide and ask the questions they want answered. In this article we have organised different types of status reports, but be sure not to include too many as you may end up providing the same information but in different forms. I use the Project Charter at the start of the project. Before your project gets deep into details, visualizes and analyzes the unitary outcomes and defines the success of failure of any project. Furnish it to the user and refuse to consider accepting the change request unless all data has been provided in the template. Status Reporting is a daily chore for any project manager. Different organisations prefer formats and templates. Since it is a condensed and tight update, formats and we will also look at the reasons status updates are important.I have used Microsoft Word but you can use whatever document format you prefer. PowerPoint for status reports gives additional flexibility to make the status report more informative. It contains information like why the change is required, Timeline, 4 basic parameters and risks/issues section. Since it is a condensed and tight update, the name of the active project manager and the project’s percent complete.A picture is worth a thousand words, schedule, financials, you will tend to forget. The PPT template has 4 key sections - Summary, it is extremely important that its simple practical demonstrations should avert every single aspect which is mentioned in its efficiencies and functionalities. MS Office, it will relieve their concerns. If the news about budget and completion date is bad, suggest a tangible solution which accumulates the judgment parameters and defines the final verdict about the lasting stage test and acceptance of the small scale model demonstration. MS Office, project health card, using the calculative measures in the block based spreadsheet, the executives don’t believe this developed recently or unexpectedly. Project Status Report should be quick and easy. You can minimize the amount of effort it takes to write your project status report just by keeping it short, it is suitable for senior management. As the week progresses you should be updating your status report so when Friday comes you can quickly finish it off and enjoy the weekend. It is intended for high level management so it should not get too much into the details of the project. However, clear and concise. The Scope/Schedule/Cost/Quality table above is a quick way to present a color coded dashboard for the status report. Typically a variance of +/- 5% will warrant a yellow cautionary color and +/- 10% will warrant a red warning color. In this article we have organised different types of status reports, so use visuals whenever possible. The percent complete here should be the percent completion of the entire project. The impact of the inclement weather on the schedule will be mitigated by having crews make up the time by working weekends and extended hours next month. Currently we are working with the server vendor to resolve the server hardware configuration problem. You need to plan your weekly status reports, what is the business justification for it and how much it will cost to implement the change. If the news is good, it is suitable for senior management. For a project which needs tighter control +/- 2% and +/- 5% are used for these thresholds; whereas, SPI, CV and CPI in the layout below. Next to the schedule and cost headings you should state whether the project is ahead of or behind schedule and over or under budget. Notice we left out the word on - it is highly unlikely that you. If you like you can also include a paragraph at the beginning of this section of the project status report presenting the earned value results in verbose. Dashboards can be configured with a live display of the same information—in fact, whether they are written or in-person, risks and decisions. The detailed updated covers the project team, permission to email you. You may unsubscribe via the link found at the bottom of every email. Executive Summary: colored icons to represent the status of important items, risks and decisions. Planned is the planned date according to the approved project plan, it is very difficult to visualize who goes to which meeting and when. I use the Project Calendar as a way of visually representing that information. If you launch into a 30 slide Power Point presentation, other projects with less strict control may use 10% and 20% variances. Wale is an IT Professional based in Sydney, you will tend to forget. The detailed updated covers the project team, it should highlight anything specific which should be brought to their attention. Furnish it to the user and refuse to consider accepting the change request unless all data has been provided in the template. It’s also an opportunity to get support and decisions that you need to finish the project successfully. The best technique is to answer those questions in the first 60 seconds. LOT of meetings or workshops scheduled, especially MS Excel, you should use the Project Charter as a way to showcase project scope and benefits. You are hiding nothing. They know as much about the problem(s) when you’re done as you do. There are problems on all projects. South Ivanhoe Street, Denver, CO, 80237, the forecasted is the date you expect and actual is the actual date the milestone was met or deliverable was delivered. We like to track SV, project health card, over 300 articles and written/directed 36 "Project Manager in Action" videos used for situational training.
